Team Manager Information

2024-2025 Team Managers

TEAM MANAGER ROLES & RESPONSIBILITIES 

The primary role of the Team Manager is to assist the team’s Head Coach by handling off-ice administrative and organizational activities for the team. A well-organized Team Manager allows the coaches to devote time to their players and concentrate on coaching. Below is a brief list of the responsibilities of the Team Manager:

• Complete USA Hockey’s SafeSport training.
• Maintain a notebook of team and player documents, and USA Hockey--required forms.
• Collect Uniform Security Deposit form and checks, when applicable.
• Collect signed Code of Conduct forms, Parent and Player.
• Possess an Official USAH T-1 Roster and contact list of team players that includes birthdates, parent names, phone numbers, addresses, and other pertinent information.
• Share parent info with team members.
• Coordinate with the VMHC Registrar concerning registrations, rosters, add-on players and other registration matters.
• For 10U/Squirt managers, this may require obtaining a copy of player birth certificates.
• Act as a liaison between parents and coaches to facilitate the exchange of information and assist with conflict resolution.
• The VMHC Conflict Resolution table should be used as a guide.
• Attendance - Communicate with coaches when players will miss team activities.
• Act as a liaison between parents and the Directors to facilitate the exchange of information and assist with conflict resolution.
• Communicate practice/game schedules, tournaments, social events, skills clinics and other pertinent information.
• Coordinate parents to serve as scorekeeper, timekeeper, and penalty box attendant when necessary.
• Serve as the main point of contact between Tournament Directors and the coaches/players/families.
• Book room blocks for away league games and tournaments, as needed.
• Tips: Choose hotels that are pet-friendly, have a pool and include breakfast!
• Plan some extracurricular outings for parents/players while away. (Examples: Arcades, pizza parties, team building games, scavenger hunts, etc.)
• Uniforms - Record ID numbers for all uniforms when they are distributed.
• Uniforms - Record player jersey numbers and send to the VMHC Registrar.
• Uniforms - Collect uniforms and return them CLEAN to VMHC.

TOURNAMENT VOLUNTEER INFORMATION

Volunteer credits will be tracked using the “Dibs” system through SportsEngine and SignUp Genius. Through Dibs, items are listed, with number of credit earned, and can be claimed online at http://www.vailmountaineers.com/dib_sessions.  

Tournament Volunteer Sign Ups are as follows:

DIBS:  Score Keeping, Time Clock, Locker Room/Hospitality, Tournament Host, Referee Hospitality

SCORING GAMES INFO

All games are scored through an app called GameSheet. They must be scored using an iPad. For all games hosted at EPIR and Dobson, we will provide the iPad.  

Complete training videos can be found HERE- including: 

- How to edit rosters

- How to change a jersey number and/or player position 

- How to score the game (goals, penalties, etc.) 

- How to end/upload the game 

DOCUMENTS & URLS

The following documents and URLs will be useful throughout the season:

USA Hockey:  https://membership.usahockey.com/ - Needed for Managers and Coaches

SafeSport Training: https://www.usahockey.com/safesporttraining - Needed for Managers and Coaches 

USA Hockey Background Screening:   https://www.usahockey.com/backgroundscreen  

Needed for Managers and Coaches

VMHC Documents:  http://www.vailmountaineers.com/clubdocs - Our club docs for each season (codes of conduct, deposit form, policies, etc.)

Clock Training